Administrative Clerk Job Description

What is an administrative clerk?

  • An administrative clerk is the person in charge of performing clerical and administrative services with the purpose of ensuring an efficient and effective administrative procedure. This worker has to be acquainted with the Generally Accepted Accounting Principles, the Financial Administration Act and other pre-established procedures and policies.
  • His main purpose is reporting to the Senior Administrative Officer and performing services to the organization, such as administrative, secretarial and clerical ones.

What are the duties of an administrative clerk?

  • As said above, an administrative clerk has to provide the adequate administrative and secretarial operations which results in a clean and legal activity for the office environment. This includes tasks like typing a meeting's agenda, transcribing copies, inputs, retrieves, formats and edits or transmitting graphics, correspondence, data and other documents. The administrative clerk has to process documents like proposals, manuscripts, documents or letters and departing mail. Another responsibility is keeping records of documents, correspondence, meetings and agendas. Besides paperwork, they have to be sure that everything in the office is in its right place, organized.
  • On the other hand, they can receive receptionist tasks regarding inside and outside people and messages. If the office is visited by delegates or simply by the public, they have to greet guests and assist them in their visit. They have to answer phone calls and record any new message. Moreover, if questions are asked, the administrative clerk has to patiently answer them if related to the office. He or she should make appointments and provide general information.

What are the personal and technical skills needed to become an administrative clerk?

  • To become an administrative clerk, one should possess great knowledge about managing an office and the ability to record information in the most efficient and clear way possible.
  • Working in this field requires collaborating with office colleagues, so the administrative clerk has to be able to work in teams and combine interpersonal skills with an analytical way of solving problems and issues. They have to be very fluent and effective when listening to and communicating with team mates and have a very fine sense for details.
  • As an effect to working in office environment, this kind of employee should have very developed organizational capabilities. He or she should also be effective in writing and have the required computer skills. These skills include working with word and spreadsheets, processing applications and correspondence software. Stressful environment should not be a problem for a professional administrative clerk although he will count on time management and will have deadlines to complete.

What educational requirement do administrative clerks meet?

  • The majority of employers of administrative clerks demand only GED or a high school diploma. It's good to know that certifications exist for this job, and these confirmations will make finding a job much easier. Extra training in computer applications and software is welcome along with past office experience.

How much does an administrative clerk earn? And what is this job outlook?

  • In 2011, the web site claims that the regular administrative clerk earns around $31,000 a year and this number is 55% smaller than the average national salary.
  • In a study made by the Bureau of Labor, we find information about the number of jobs for administrative clerks which will grow with around 12% until the end of 2016. This is caused by the continuous growth of technology and office and administrative functions.