Senior Clerk Job Description and Responsibility
Almost any organization or company has need for clerks who perform administrative tasks in areas such as accounting, finance, human resources, and so on. The senior clerk who oversees the entire clerical activity in a certain office and has the responsibility of educating and coordinating its subordinates holds the highest position amongst clerks.
A senior clerk is mainly in charge of assigning work, supervising and instructing clerical staff and executing administrative tasks on a day-to-day basis. He or she is responsible for maintaining and managing the office properties and assets and has to maintain the overall discipline in the office environment. In addition, it is in the power of the senior clerk to ensure compliance of corporate standards and policies in an organization.
He or she is in charge of delegating responsibilities and setting up time schedules for the clerical staff. The senior clerk has to assign clerical tasks to its subordinates, like data- entry or record keeping and has to assist them in their projects if necessary. In addition, the senior clerk is responsible for the integration and instruction of new employees, and he assigns them to a unit of work.
The person appointed as senior clerk will conduct routine correspondence on important matters where procedures are well-defined. In regards to his or her clerical duties, the senior clerk has to check reports and records for accuracy and proper extension and has to process, sort, index, and record them properly. In some cases, a senior clerk will have to process checks, bills, receipts, vouchers, or issue records applications, licenses or permits. Working in an administrative office, a senior clerk will have to take on from time to time duties such as answering telephones, printing, copying and mailing documents, and will have to operate office equipment such as addressographs or mimeographs.
There is a variety of duties and responsibilities a senior clerk has to undertake, and this mostly depends on the field of work he or she operates in. For example, a senior banks clerk will be assigned tasks such as balancing the ATM, auditing the vault and training new tellers. A senior accounting clerk will be responsible for correctively making journal entries in ledgers.
The senior clerk job description often specifies at least a high school diploma or equivalent in terms of educational background, and in some cases, such as senior accounting clerks or banking clerks, additional qualifications and studies or even a master's degree is necessary. Experience is in most cases mandatory, as senior clerks will be in charge of coordinating and supervising clerical staff.
A senior clerk must have good knowledge of office procedures and regulations, terminology and equipment. In addition, he has to demonstrate good computer skills and must have knowledge of various computer applications. In terms of personal skills, a senior clerk has to have good people skills and must demonstrate good judgment, mental alertness, tact, courtesy and integrity. He or she has to possess the ability to multitask and has to pay attention to details.